Blackdog Outdoors is committed to ensuring that your privacy is protected, and you can be assured that any information we request from you will only be used in accordance with this privacy statement. Under the updated General Data Protection Regulation (GDPR) we are to clearly state to you how we will use any personal data and our legal basis for collecting it, how long we will store it for, how we will transfer it and who to, how we will protect it, your rights surrounding your data, and finally who the ‘Controller’ is.
Your Data Protection point of contact:
Blackdog Outdoors Information Controller: Andrew Higson firstname.lastname@example.org
Your rights as a data subject against Blackdog Outdoors
- Right of Access – you have a right to request access to the personal data we hold on file for you. You can also obtain prescribed information on how it is processed.
- Right of rectification – in certain circumstances you have a right to ask for your personal data to be corrected if it is inaccurate or completed if it is incomplete. You can help us by keeping your personal data up to date with us (i.e., notification of change of email etc)
- Right to be forgotten – You have the right to erasure. It may be unlikely to happen if we have a legal duty to retain or process your information (i.e., Medical info that is required for an upcoming event)
- Right to restriction of processing – you have the right to restrict the processing of your personal data.
- Right of portability – you have the right, in certain circumstances, to move, copy or transfer your personal date to another organisation yourself.
- Right to object – you have the right to object to certain types of processing of your personal data. For example, for the use of direct marketing or for statistical generation.
- Automated decision making – Blackdog Outdoors may profile your data for marketing and communication purposes (i.e., Newsletter). You can of course opt out of these at any time, and clear consent to add you to such processes will be requested.
If you would like to exercise any of the above rights, please contact the Blackdog Outdoors Information Controller above. You also have the right to lodge a complaint directly with the supervisory authority, the Information Commissioner (ico.org.uk) who can also be contacted on 0303 123 113
USING THE WEBSITE
The blackdogoutdoors.co.uk website utilises traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
A cookie does not give us access to your computer or any information about you, other than the data you choose to share with us.
Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.
LINKS TO OTHER WEBSITES
The blackdogoutdoors.co.uk website contains links to enable you to visit other websites of interest easily. Once you have used these links to leave the blackdogoutdoors.co.uk site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.
The website and its content is copyright of ‘Blackdog Outdoors’. You may not without our written permission commercially exploit or distribute the content. You may print or download the content for personal use. Any extractions used for personal use must be cited back to the source.
PROVIDING BLACKDOG OUTDOORS WITH YOUR PERSONAL DATA.
There are several instances in which you will be required to provide Blackdog Outdoors with personal data (Name, addresses, contact numbers, email address) and in some circumstances what is known as ‘Special Category Data’ (Health and medical information). Under GDPR it is important for organisations to be transparent with you on how and why we collect this data. Further down this page you will also be able to learn about how or why we will transfer your data.
COLLECTION VIA BLACKDOGOUTDOORS.CO.UK (THE WEBSITE)
- The request of your email on the contact us page. This is required so we can establish communications with yourself surrounding your enquiry.
COLLECTION VIA BOOKING FORMS / EVENTBRIGHT
Upon booking we will require confirmation of personal data and some special category data. This data is required to ensure we have appropriate contact information for you leading up to an event and have a handle on your health and physical condition. This special category data surrounding your health is used so we can ensure you are suitable for your chosen event but also so we can inform your guide / instructor of any current or historical health issues (please see below for information on how we transfer this data).
Our ‘Event Booking Form’ also has the requirement for you to list an appropriate emergency contact. This is required so that in the event of an incident we have a point of contact to notify. You will be required to tick the appropriate box to display this person has consented to their data being passed on to us. The booking form also asks for some other information about religion and ethnicity which is completely discretionary and is totally anonymised. We ask for this data because certain avenues of charitable funding are available to support specific demographics, and this data helps us with funding requests.
Please note, that although it is common practice, sending this data by email is not secure. Should you wish to use an encrypted service to transfer this data you can do so via WhatsApp, Facebook Messenger, or SharePoint.
HOW DO WE STORE YOUR DATA, HOW IS IT SECURED?
Any data which is completed on an electronic form (be it through the website, booking form or sent via email) is protected on appropriate accounts via secure passwords. The passwords for these accounts are only known by the listed ‘Data Controller’ and delegated trustees. Personal data is never stored on external devices such as hard disk drives or CD.
HOW LONG WE WILL HAVE IT FOR?
Any personal data outside of things like mailing lists will be disposed of either by electronic deletion (or shredding if physical) 6 years after the date of the event you have attended. This time frame allows us to keep the data provided on file long enough to be used within any negligence claims that may be brought upon us (in which an individual has 3 years to make). Please note, this 6-year period will only start from when the person in question hits the age of 21 if they are not already on the event date.
OUR LEGAL BASIS FOR REQUIRING THIS PERSONAL DATA AND SPECIAL CATEGORY DATA
We have a ‘Vital interest’ to collect this data from you so we can process your bookings and or keep you up to date with our marketing activities. With regards to processing special category data, it is in your best interest that our team know any, and all vital medical issues and history so aid us in any incident.
THE TRANSFER OF YOUR DATA
The only way in which your data will be transferred is to a member of the Blackdog Outdoors team. Secure transfer procedures have been put in place to prevent loss of your data. The team member has also signed a contract with Blackdog Outdoors detailing their understanding and compliance on this matter.
Your data will never be passed or sold on to third parties without your consent.
PERSONAL DATA BREACHES
This could be as simple as sending your phone number to the wrong person or not using the ‘Blind Carbon Copy’ function whilst sending a mass event email. In the event of such as break the ICO will be informed. You will only be informed if the breach is likely to result in a high risk of adversely affecting individuals’ rights and freedoms, in which case you will be informed immediately.
CHANGES TO THIS PRIVACY NOTICE
This notice was last updated on 22 February 2021. Blackdog Outdoors may amend this notice from time to time to keep it up to date or to comply with legal requirements. If necessary, you may be notified of the changes. Your contact details would be used for this purpose, based on the legal basis of compliance with legal obligations or legitimate interests (or both, as relevant).